Required COVID Mitigation Procedures
These are the required procedures for camp entry, unit camping and District/Council events.
View COVID mitigation procedures

Required Participant Forms
Every participant attending a council camp or event must complete a Pre-Event Medical Screening and Hold Harmless Agreement.
Download GTBAC Participant Documents

Due to the fluid nature of the pandemic, these procedures and participant forms are subject to change based upon the requirements from state and local governments.

Coronavirus Update October 8, 2020

Greater Tampa Bay Area Council
Boy Scouts of America
Roadmap to Program Resumption
Update # 8

The Council COVID-19 Response Committee met virtually again on October 7, 2020. The Committee reiterates that Florida’s move into Phase 3 of its Reopening Plan does not, impact the Council’s COVID-19 Roadmap.  We remain convinced that our prudent way forward best serves our Scouts, Leaders, and their families.  Thanks to the diligent efforts of all participants we continue to offer safe program opportunities for the youth of the Greater Tampa Bay Area.  The results of your conscientiousness, coupled with consideration of local disease trends, has created the circumstances under which the Committee is modifying the Council guidelines.

Effective October 12, 2020, the following changes to the Council Roadmap will take effect:

  1. The requirement for taking and recording SpO2 measurements upon entry to Council and District camps/programs/activities will be eliminated.
  2. Council and District program/activity directors can increase the maximum size of participant cohorts from 32 to 48 individuals.
  3. Council and District program/activity directors will be authorized to record temperature information on Pre-event medical screening forms and will not be required to complete separate participant log sheets.
  4. The Council website and appropriate forms will be updated to reflect these changes.

The Committee continues to monitor the current situation daily and will reconsider existing guidelines at its November 20, 2020, meeting.  Until then it is important to note our Roadmap forward remains fluid and subject to change dependent upon exigent circumstances.  As always, we will provide updates as they occur.  Four items still require emphasis:

  1. Any updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by non-Council officials have no standing and will be removed by Council administrators.
  2. The Council Reporting Process which ensures all concerned are notified if a Scout/Scouter/Family member becomes ill during or after and event/meeting or if a Scout/Scouter/Family member may have become exposed during an event/meeting is
  3. Council and District event attendees, including participants and staff, are required to comply with the Council’s current COVID protocols. Failure to do so will result in removal from Council properties and/or events and forfeiture of event registration fees.
  4. If you are sick or if you are waiting for the results of a COVID test, please do not attend an event.

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update September 29, 2020

Greater Tampa Bay Area Council
Boy Scouts of America
Roadmap to Program Resumption
Update # 7

The governor’s recent announcement that Florida will move into Phase 3 of its Reopening Plan does not, at the current time, impact the Council’s COVID-19 Roadmap.  We remain convinced that our prudent way forward best serves our Scouts, Leaders, and their families.  Thanks to the diligent efforts of all participants we continue to offer safe program opportunities for the youth of the Greater Tampa Bay Area.

The Committee continues to monitor the current situation daily and will reconsider existing guidelines at its October 7, 2020, meeting.  Until then it is important to note our Roadmap forward remains fluid and subject to change dependent upon exigent circumstances.  As always, we will provide updates as they occur.  Four items still require emphasis:

  1. Any updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by non-Council officials have no standing and will be removed by Council administrators.
  2. The Council Reporting Process which ensures all concerned are notified if a Scout/Scouter/Family member becomes ill during or after and event/meeting or if a Scout/Scouter/Family member may have become exposed during an event/meeting is
  3. Council and District event attendees, including participants and staff, are required to comply with the Council’s current COVID protocols. Failure to do so will result in removal from Council properties and/or events and forfeiture of event registration fees.
  4. If you are sick or if you are waiting for the results of a COVID test, please do not attend an event.

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update September 2, 2020

Greater Tampa Bay Area Council
Boy Scouts of America
Roadmap to Program Resumption
Update # 6

The Council COVID-19 Response Committee met virtually again on August 31, 2020, and reviewed the current situation facing program resumption within the Greater Tampa Bay Area Council.  The Committee is pleased to report that the Council’s measured response to program resumption has been positive to date.  Several events have been successfully accomplished under the Council guidelines.  These include, but are not limited to, Uh-To-Yeh-Hut-Tee Lodge’s Bull Weekend/Banquet (17-18 Jul), the National Youth Leadership Training (20-25 Jul), various District Day Camps (late Jul/early Aug), the Council Recognition Dinner (1 Aug), and the Council Commissioners Conference (22 Aug).  Thanks to the vigilance of the participants and staff we have not had any reported cases at or resulting from our Scouting events.

The success of these and other events is encouraging and as a result the Committee approved Council and District events scheduled for September and October under the current guidelines.  No changes to the guidelines were implemented since the Committee determined it wise not to do so until more school opening data becomes available.

Our Roadmap forward remains fluid and subject to change dependent upon exigent circumstances.  As always, we will provide updates as they occur.  Four reminders need to be emphasized:

  1. Any updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by non-Council officials have no standing and will be removed by Council administrators.
  2. The Council Reporting Process which ensures all concerned are notified if a Scout/Scouter/Family member becomes ill during or after and event/meeting or if a Scout/Scouter/Family member may have become exposed during an event/meeting is
  3. Council and District event attendees, including participants and staff, are required to comply with the Council’s current COVID protocols. Failure to do so will result in removal from Council properties and/or events and forfeiture of event registration fees.
  4. If you are sick or if you are waiting for the results of a COVID test, please do not attend an event.

 

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update July 8, 2020

Greater Tampa Bay Area Council
Boy Scouts of America
Roadmap to Program Resumption
Update # 5

The Council committee on program resumption met again virtually on Sunday (June 28, 2020).  Upon review of existing federal, state, local, and Boy Scouts of America guidance the committee decided that the Roadmap to Program Resumption published on the Greater Tampa Bay Area website, remains the most viable approach towards ensuring that program resumption is done in a SAFE, SMART, STEP-BY-STEP manner protecting our Scouts, Scouting families, Scout Leaders, and Scouting volunteer and professional staffs. The committee is closely monitoring all data available and will meet again on Monday, July 27, 2020, to determine if any modifications to program resumption are necessary.

The committee determined that the current situation within the State of Florida and our Council area necessitated the following changes to the Roadmap:

  1.  Reduction in the cohort size for the Splash-O-Ree to 36 people from the originally recommended size of 50 individuals.
  2. Allowing the opening of Shooting Sports for District/Council Events provided detailed equipment cleaning protocols are followed together with proper social distancing procedures.
  3. Allowing the opening of Climbing for District/Council Events provided detailed equipment cleaning protocols are followed together with proper social distancing procedures and reduced participant counts.
  4. A Self-Reporting Process was implemented to ensure all concerned are notified if a participant becomes ill during or after an event/meeting.
  5. The committee approved changes to the current camp/activity participation documents reducing the length of these important documents.

This Roadmap remains extremely fluid and subject to constant changing dependent upon exigent circumstances. We will provide updates as they occur.  These updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by other individuals have no official status and will be immediately removed by Council administrators. 

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update June 22, 2020

Greater Tampa Bay Area Council
Boy Scouts of America
Roadmap to Program Resumption
Update # 4

The Council committee on program resumption met again virtually on Wednesday (June 17, 2020). Upon review of existing federal, state, local, and Boy Scouts of America guidance the committee decided that the Roadmap to Program Resumption published on the Greater Tampa Bay Area website, remains the most viable approach towards ensuring that program resumption is done in a SAFE, SMART, STEP-BY-STEP manner protecting our Scouts, Scouting families, Scout Leaders, and Scouting volunteer and professional staffs. The committee is closely monitoring all data available and working with our county public health department partners. We will meet again on Sunday, June 28, 2020, to determine if any modifications to program resumption are necessary.

This Roadmap remains extremely fluid and subject to constant changing dependent upon exigent circumstances. We will provide updates as they occur. These updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by other individuals have no official status and will be immediately removed by Council administrators.

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update June 2, 2020
Greater Tampa Bay Area Council
Boy Scouts of America
Roadmap to Program Resumption
Update # 3

The Council committee on program resumption met again virtually on Friday (May 29, 2020).  Upon review of existing federal, state, local, and Boy Scouts of America guidance the committee decided that the Roadmap to Program Resumption published on May 4, 2020, remains the most viable approach towards ensuring that program resumption is done in a SAFE, SMART, STEP-BY-STEP manner protecting our Scouts, Scouting families, Scout Leaders, and Scouting volunteer and professional staffs. The committee also recommended to senior Council leadership that the roadmap as modified below be adopted based upon the fact that it represents a concerted effort to adhere to requirements outlined by the Governor’s Plan for Florida’s Recovery

 

STAGE 1: (The entire month of May 2020): The committee recommends that Stage 1 be considered complete and that the Council moves into Stages 2 and 3.

STAGE 2: (The entire month of June 2020)

  1. Camps will reopen for unit activities and/or camping.  All activities/camping will be subject to governmental mandates and Council policies outlined here.
  2. Leaders of activities scheduled for July and beyond will be authorized to conduct required staff developments at Council properties provided that governmental mandates and Council policies are followed.
  3. Units may, with the concurrence of their Chartering Organizations, conduct in-person gatherings provided that the Governor’s mandates are followed.

STAGE 3: (July 2020 and beyond)

  1. Council and District program events will occur subject to governmental or Council mandates.
  2. Units may, with the concurrence of their Chartering Organizations, continue in-person gatherings provided that the Governor’s mandates are followed.

General Council Mandates: 

  1. Attendance at these rescheduled activities will be capped in accordance with occupancy guidelines which shall be, for the foreseeable future limited to 75% of each Camp/Facility’s Emergency Structural Occupancy limit. Specific limits will be published on each activity registration page.
  2. All attendees will be required to meet medical screening requirements which will also be established and published. No exceptions will be granted.
  3. The Council Program Committee will publish detailed policies and procedures that will be required to implement this general guidance.

This Roadmap remains extremely fluid and subject to constant changing dependent upon exigent circumstances. We will provide updates as they occur.  These updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by other individuals have no official status and will be immediately removed by Council administrators. 

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update May 11, 2020

Greater Tampa Bay Area Council

Boy Scouts of America

Roadmap to Program Resumption

Update #1

(May 11, 2020)

 

The Council committee on program resumption met again virtually on Friday (May 8, 2020).  Upon review of existing federal, state, local, and Boy Scouts of America guidance the committee decided that the Roadmap to Program Resumption published on May 4, 2020, remains the most viable approach towards ensuring that program resumption is done in a SAFE, SMART, STEP-BY-STEP manner protecting our Scouts, Scouting families, Scout Leaders, and Scouting volunteer and professional staffs. The committee also determined that the roadmap continues to adhere to the requirements outlined by the Governor’s Plan for Florida’s Recovery. For the sake of clarity, the provisions of the original road map follow with changes approved on Friday contained in bold, italicized text:

STAGE 1: (The entire month of May 2020)

  1. Camps will remain closed following governmental guidelines.
  2. No District or Council in-person program activities will be held.
  3. Virtual Scouting WILL remain the norm. Units may, with the concurrence of their Chartering Organizations, begin in-person gatherings provided that the Governor’s Phase 1 mandates are followed. These straightforward and stringent policies can be found at www.flgov.com, and units/Chartering Organizations are to rigidly adhere to them when conducting any Scouting activity.

STAGE 2: (The entire month of June 2020)

  1. All Council and District program events will be rescheduled to July 2020. The Council Calendar will be updated on May 15th to reflect these changes and a final GO/NO GO decision will be announced on June 15, 2020.  Attendance at these rescheduled activities will be capped in accordance with occupancy guidelines that will be established and published on the activity registration page. Additionally, attendees will be required to meet medical screening requirements which will also be established and published. No exceptions will be granted.
  2. The following are contingent on the Florida Government moving to Phase II and/or Phase III of the Governor’s Plan for Florida’s Recovery.

(1) Camps will reopen for unit activities and/or camping.  All activities/camping will be subject to governmental mandates and Council policies that will be developed prior to June.

(2) Leaders of activities scheduled for July and beyond will be authorized to conduct required staff developments at Council properties provided that governmental mandates and Council policies are followed.

(3) Units may, with the concurrence of their Chartering Organizations, continue in-person gatherings provided that the Governor’s Phase II or III mandates are followed.

STAGE 3: (July 2020 and beyond)

The following are contingent on the Florida Government moving to Phase III of the Governor’s Plan for Florida’s Recovery.

(1)  Council and District program events will occur subject to governmental or Council mandates.

(2)  Units may, with the concurrence of their Chartering Organizations, continue in-person gatherings provided that the Governor’s Phase III mandates are followed.

This Roadmap remains extremely fluid and subject to constant changing dependent upon exigent circumstances. We will provide updates as they occur.  These updates will be published on the Council’s official website and on its social media pages by Council personnel—individual postings by other individuals have no official status and will be immediately removed by Council administrators. 

Please be assured that the safety of all our Scouting Family is our primary concern.

Coronavirus Update May 4, 2020

 

Greater Tampa Bay Area Council

Boy Scouts of America

Roadmap to Program Resumption

 

Council leadership has appointed a committee to determine when and how the Council will resume program operations. This committee meets weekly and is charged with ensuring that any program resumption is done in a SAFE, SMART, STEP-BY-STEP manner protecting our Scouts, Scouting families, Scout leaders, and Scouting volunteer and professional staffs.  Any resumption will also adhere to the requirements outlined by the Governor’s Plan for Florida’s Recovery.  Within these guidelines the committee has established the following Roadmap to Program Resumption:

STAGE 1: (The entire month of May 2020)

  1. Camps will remain closed following governmental guidelines.
  2. No District or Council in-person program activities will be held.
  3. Virtual Scouting WILL remain the norm. Units may, with the concurrence of their Chartering Organizations, begin in-person gatherings provided that the Governor’s Phase 1 mandates are followed. These straightforward and stringent policies can be found at www.flgov.com, and units/Chartering Organizations should rigidly adhere to them when conducting any Scouting activity.

STAGE 2: (The entire month of June 2020)

  1. ALL Council and District program events for May and June will be rescheduled to July 2020. The Council Calendar will be updated on May 15th to reflect these changes and a final GO/NO GO decision will be announced on June 15, 2020.
  2. The following are contingent on the Florida Government moving to Phase II and/or Phase III of the Governor’s Plan for Florida’s Recovery for June and beyond.

(1) Camps will reopen for unit activities and/or camping.  All activities/camping will be subject to governmental mandates and Council policies that will be developed prior to June.

(2) Leaders of activities scheduled for July and beyond will be authorized to conduct required staff developments at Council properties beginning in June, provided that governmental mandates and Council policies are followed.

(3) Units may, with the concurrence of their Chartering Organizations, continue in-person gatherings provided that the Governor’s Phase II or III mandates are followed.

STAGE 3: (July 2020 and beyond)

The following are contingent on the Florida Government moving to Phase III of the Governor’s Plan for Florida’s Recovery.

(1)  Council and District program events will occur subject to governmental or Council mandates.

(2)  Units may, with the concurrence of their Chartering Organizations, continue in-person gatherings provided that the Governor’s Phase III mandates are followed.

This Roadmap is extremely fluid and subject to constant change dependent upon circumstances. We will provide updates as they occur.  Please be assured that the safety of all our Scouting Family is our primary concern. 

Coronavirus Update #6 – April 7, 2020

 

To: Greater Tampa Bay Area Council volunteers, staff and donors.

From: James M Rees, Scout Executive/CEO

 

Dear Scouting Family of the Greater Tampa Bay Area Council,

I hope you are all staying healthy and happy. The health, safety and welfare of all our Scouting participants is the top priority for the Greater Tampa Bay Area Council. As a result of Governor DeSantis announcing an official stay at home order through April 30, 2020 the following is now be in effect:

 

  • The Lewis Hill III Scout Center and all Scout Shop locations closed on Friday, April 3, 2020 and will remain so until further notice. The timeframe to reopen will be based on the guidance of local, state and national mandates. Please monitor our communications for any updates.
  • Field-based staff (District Executives) will be working remotely during this time and are available by phone and email.
  • Administration and Office Staff began working remotely on Monday, April 6, 2020 and are available by email.
  • The Scout Shop will be closed until further notice. Items can be ordered online atwww.scoutstuff.org
  • All pending Eagle applicants should consult the updated Advancement information for COVID-19 from National BSA. Applications that are mailed or faxed into the office will experience a delay in processing during the closure. Applications and questions should be emailed to Christine Chansley at Christine.chansley@scouting.org.
  • All council camping facilities will remain closed through May 11th. These closures will include all activities, trainings, and reservations.
  • No decisions on summer programming have been made at this time. This includes Cub Scout Day Camps.

Contact information on council staff can be located at: https://tampabayscouting.org/about/council-staff

We will continue to communicate through three main mechanisms – Email, Website, and Facebook. Please consult these regularly for updates. This situation continues to be dynamic and changing daily. If you have any questions regarding the COVID-19 response for the Greater Tampa Bay Area Council, please contact me by email at jim.rees@scouting.org.

 

I pray that you will all stay well and I’m grateful for all you do for Scouting!

Jim

James M. Rees | CEO/Scout Executive

Coronavirus Update #5 – March 30, 2020

 

All Greater Tampa Bay Area Council camps are closed to Scouting Activities until at least April 30, 2020 or otherwise announced. 

  • All current reservations will be cancelled and the funds put into a unit credit for future bookings.
  • To reschedule your reservation please call Christine Chansley at 813-872-2691 Ext. 101 or email Christine.Chansley@scouting.org
  • Due to the Hillsborough Safer-at-Home Directives Christine is only in the office on Wednesday and Thursday.

 

District and Council Activities are now suspended until at least April 30.

  • All current registrations will automatically be transferred to the next event.
  • Rescheduled dates and information will be provided by respective event and activity leaders.

 

Council Refund Policy for Cancelled Events-Activities

Any participant currently signed up for any district or council event between March 16 – May 31 may request a refund if the request is received in writing prior to the event only. Send email to Christine.Chansley@scouting.org.  Due to the Hillsborough Safer-at-Home Directives Christine is only in the office on Wednesday and Thursday.

Conoravirus Update #4 – March 17, 2020

The health, safety and welfare of all our Scouting participants is the top priority for the Greater Tampa Bay Area Council. The Lewis Hill III Scout Center and all Scout Shop locations will be closed to outside guests effective Wednesday, March 18, 2020 – Wednesday, April 1, 2020. Click here to view the complete announcement.

Coronavirus Update #3 – March 15, 2020

Due to Coronavirus COVID-19, Council and District Scouting operations in the Greater Tampa Bay Area Council are now suspended until at least April 1, 2020. See the complete announcement for details, including impact on council camps and programs.

Click here for GTBAC Coronavirus Update #3 – March 15, 2020.

Here is the latest information from BSA National regarding the Coronavirus and its impact on Advancement.

What is the Coronavirus?

The Coronavirus (COVID-19) is one of a family of viruses that can cause symptoms like the common cold and/or flu virus. Although the immediate health risk is low according to the Centers for Disease control (CDC), we are taking precautions.  We will continue to monitor the latest updates on COVID-19 with our local and state health departments, and the Centers for Disease Control (CDC).  The Council will announce any cancellation of district and council camp events in March and April after consideration of current local school system cancellation decisions.

What do symptoms of Coronavirus look like?

The Coronavirus (COVID-19) can cause mild to severe respiratory symptoms such as cough, runny nose, sore throat, congestion, fatigue, shortness of breath and fever.

What precautionary measures is the Greater Tampa Bay Area Council taking at council and district events?

  1. Adult Volunteer/Parent Choice – Any participant currently signed up for any district or council event between March 13 –  April 30 may request a refund if the request is received in writing prior to the event only. Send email to Christine.Chansley@scouting.org.
  2. * GTBAC has enacted a mandatory  long-term camp BSA Pre-Event Medical Screening Checklist verification for all youth and adult activities at all council camps and activities regardless of durationThe intent of this checklist is to review with each participant their current health status both before departure to and upon arrival at the event.  Please review accordingly.  This checklist is always a good unit risk management practice to follow.
  3. Any participant exhibiting symptoms at an event may be asked to leave by the medical officer or event director.
  4. Several mobile wash stations are being placed in key traffic locations around council camps.
  5. Increased sanitation efforts in common areas, buildings and dining facilities.

What precautionary measures are suggested for local Scout units?  

  1. Based on meeting patterns, location, and meeting space consideration each charter partner should locally determine any potential change in regular meetings.
  2. The GTBAC Council suggests units use the above BSA Pre-Event Medical Screening Checklist for youth-parent activities and prior to departing for unit overnight campouts.

What can Parents do to protect their Family?

Parents should take the same precautions they would for any common cold or flu.

  • Family members need to wash their hands frequently and thoroughly with soap and water for at least 20 seconds. *(Alcohol-based hand sanitizers with at least 60% alcohol content can work in a pinch, but they’re generally not as effective as soap and water).
  • Hands should be washed before eating, after using the bathroom, and when you come inside from outdoor activities that caused hands to get dirty.
  • Teach children not to touch their mouths, eyes or noses unless they just washed their hands.
  • Cough and/or sneeze into your elbows and not your hands.
  • Distance yourself from anyone coughing or sneezing.
  • Encourage Healthy Habits, like eating a healthy diet, exercising, and getting enough sleep.
  • Get the Flu vaccine to help prevent the flu, which is more common and can be dangerous.
  • Do not send your child to school or Scouts when they are sick.
  • If you have any symptoms of the virus, seek medical attention immediately and follow the advice of your medical professional.

For additional information on the Coronavirus (COVID-19) from the CDC, visit this page: https://www.cdc.gov/coronavirus/2019-ncov/index.html

BSA Pre-Event Medical Screening Checklist

Has the participant traveled internationally or to a known domestic Coronavirus hotspot or been in contact with someone diagnosed with Coronavirus within the last 2 weeks?

If the participant can answer yes—he or she should stay home.

Has the participant had any of the following symptoms in the last 24 hours?

  • Fever (100.4 F or greater)
  • Vomiting
  • Diarrhea

If the participant has fever, vomiting, OR diarrhea—he or she should stay home.

Has the participant had any of the following symptoms in the last 24 hours?

  • Unexplained extreme fatigue or muscle aches
  • Rash
  • Cough
  • Sore throat
  • Open sore

If the participant has any two (or more) of these symptoms—he or she should stay home.
If the participant has one of these symptoms, discuss any limitations and restrictions with the event director and consider having him or her stay home.

Participants who become ill should not return to the activity until they are cleared by a health-care provider.

 Any participant exhibiting symptoms at an event may be asked to leave by the medical officer or event director.

 

Download the BSA Pre-Event Medical Screening Checklist with a signature block for participants.

Pre-Event Medical Checklist

BSA National just updated their Covid-19 FAQ, with important advancement clarifications on what is, and isn’t, allowed. They even updated the Scouts BSA rank requirements. Every adult leader should want to check it out.

https://www.scouting.org/coronavirus/covid-19-faq/

Have questions or feedback about this page? Last updated October 12, 2020

Please contact the page author with your feedback:

Katie Sheffield

Email