Download the documents required for everyone participating at a Greater Tampa Bay Area Council event or going to a Greater Tampa Bay Area Council camp.  The current version is dated January 12, 2021.

Camp and Event Policies / Procedures – Updated August 22, 2021

The Greater Tampa Bay Area Council is taking a layered mitigation approach so these guidelines must be followed.  These procedures are subject to further restriction from local and state requirements.  It is expected that all Scouting events follow Youth Protection Guidelines and adhere to the Guide to Safe Scouting.

Given the fluid nature of the situation, this web page located at http://www.tampbayscouting.org/covid-mitigation-procedures/ is the definitive source for all procedures for the Greater Tampa Bay Area Council and supersedes any printed version or information from other websites including event calendar entries and leader’s guides.

Note – Our camp properties are location in four different counties, so there may be procedure differences between camps due to local regulations. 

Council event attendees, including participants and staff, are required to comply with the Council’s current COVID protocols. Failure to do so will result in removal from Council properties and/or events and forfeiture of event registration fees.

GTBAC Definition of COVID close contact:

Unless you are a healthcare worker whose exposure comes as part of your job while wearing the appropriate PPE the following conditions denote a COVID close contact:

  • Being closer than 6 feet to someone who is COVID positive/probable for over a total 15 minutes over a 24-hr. period if both people are not properly wearing a mask. This means the mask covers the mouth and nose completely.
  • Being exposed to someone who is COVID positive/probable and being close enough to exchange any bodily fluids such as sweat, tears, saliva or other for ANY period of time
  • Being exposed to someone who is COVID positive/probable and being within a confined space or setting with them for ANY period of time (e.g. home, school, enclosed office space) unless all parties are properly wearing a mask. This means the mask covers the mouth and nose completely.

COVID-19 Vaccine Information:

  • Individuals receiving the COVID-19 vaccine do not require isolation or any additional change in protocol.
  • Individuals who have been vaccinated for COVID-19 must still adhere to all COVID protocols and procedures.
  • The BSA has no plans on requiring the COVID-19 vaccination to attend Scouting events.
  • We recommend that each individual consults their health care provider for guidance regarding vaccination.

Wearing Masks

Individuals must properly wear masks (over mouth and nose) or a face shield when indoors while at Council Camps and while participating in Council Events at any location.  Masks are required:

  • Inside any building except when seated and eating at a social distance.

During outdoor activities, mask use is voluntary and highly recommended.

Camp and event entry requirements for everyone entering the camp:

Drivers dropping off participants while remaining in the vehicle are exempt, however they must wait until the participants are successfully screened before exiting the camp.

  • Pre-event medical screening form that is signed within the last 24 hours.
  • Signed activity release for this event
  • Completed BSA medical form (Parts A, B for less than 72 hours; A, B, C for over 72 hours).
  • If a participant fails the pre-event medical screening, everyone in that vehicle will be turned away.
    For this reason, travel by family to events is highly recommended.
  • Pre-event medical screening must be done at the ranger-designated drop off area.
  • These requirements are for EVERYONE entering camp – even parents just dropping off Scouts.
  • Non-participants must remain in the vehicle while participants unload and are being screened.
  • Participants agree to self-report any COVID-19 symptoms manifesting at the event or 14 days afterward at https://tampabayscouting.org/covid-exposure-form.

Camp Entry Procedures

  • The program director/unit leader will check in with the Ranger upon entering camp.  No one may enter camp until the program director/unit leader checks in with the Ranger.
  • The program director/unit leader must make sure that all participants have a current BSA Medical Form with them at camp.
  • The program director/unit leader will turn in the Activity Release and Pre-event medical screening forms to the ranger with 4 hours of check in.
  • No one may enter camp until the program director/unit leader has met with the Ranger

Entry Procedures for Activities Utilizing a Building

  • The building will not be opened until the program director/unit leader has arrived at camp.
  • The program director/unit leader agrees that all participants will follow the current GTBAC COVID mitigation guidelines.  If the participants will not follow the guidelines, the ranger will close the building and the activity may continue outside.

Unit Camping

Individual units are responsible for supplying their own face masks and hand sanitizer.  They are also responsible for cleaning, sanitizing and disinfecting their camp site and bath house.

  • Units should plan on arriving at one time as a single group to the camps to facilitate the camp screening process and collection of required documents.  If participants are arriving over time, a unit leader must remain at the camp entrance to screen participants as they arrive.
  • Late arrivals will contact their unit leader to meet them at the camp entrance and get screened BEFORE entering camp.
  • Camp entry procedures must be followed for everyone
  • Participants are to camp and cook as patrols or family units (groups of 10 or less) whenever possible
  • Participants should sleep in individual tents or with family units when possible
  • Council tenting policies are changed as follows:
    • Two individuals can now sleep in Council Canvas tents. They should sleep head to toe.
    • Unit and/or individually owned tents used on Council properties can be used at 50% capacity (i.e., two persons in a four-person tent or four people in an eight-person tent, etc.) and should sleep head to toe.
    • Four individuals can now sleep in Council Adirondacks. Care should be taken to ensure sufficient distancing is utilized in the Adirondacks.
  • For events over 3 days
    • Visitors are discouraged.
  • When possible, bath houses should be limited to one unit.
  • Transportation should be done by family whenever possible.
  • Dining Halls are currently closed for units.
  • Non-restroom camp buildings are closed to units.
  • Camp cabins, bunk houses and lodges are closed.

Aquatics Area Guidelines

  • Pools and swimming areas are open based on local county occupancy.
  • Only one group or cohort should use an aquatics area at a time.
  • Boats/PFDs (Life Jackets)/Paddles may be only used by one group per day unless sanitized.
  • The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.

Climbing Area Guidelines

  • Participants must wash hands or use hand sanitizer as they enter and exit the program area.
  • Participants must use hand sanitizer before and after every time they use a climbing structure.
  • Each participant must have personal gloves.
  • The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.

Shooting Area Guidelines

  • Participants must wash hands or use hand sanitizer as they enter and exit the program area.
  • The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.

Dining Hall Guidelines

  • Dining Halls will follow all Florida Department of Health Guidelines.
  • Tables must be arrange to allow for social distancing.
  • Masks must be worn in the dining halls except when seated and eating at a social distance.
  • No shared service utensils are allowed.
  • Dining Hall Kitchens are closed to units until further notice.  District/Council use must be approved by the Director of Camping.

Read the current updates to the Greater Tampa Bay Area Council COVID policies.

This Guidebook is general guidance concerning program resumption to all our units.  It is designed to provide Chartered Organizations and Unit Leaders with a planning framework.  The current version is dated September 24, 2020.

COVID Safety Moment

Here is a presentation you can give at Scouting events to discuss COVID safety.

20201201 – GTBAC COVID Safety Moment

COVID Exposure Reporting

Parents and Scouters- If you have reason to believe you or your Scout is infected with COVID-19, please immediately complete this form and a member of the council staff will reach out to you.

Covid Exposure Reporting Form

Coping with COVID

A parent’s guide for navigating the challenges of COVID-19 for Scouting families.

Program Area Sanitization

COVID Sanitizing Protocols

Forms

GTBAC Participant Documents

BSA Health Forms

Have questions or feedback about this page? Last updated August 22, 2021

Please contact the page author with your feedback:

Jason Borton

Director of Camping and Scoutreach

Email | 813-624-9764