Download the documents required for everyone participating at a Greater Tampa Bay Area Council event or going to a Greater Tampa Bay Area Council camp. The current version is dated July 7, 2020.
Camp and Event Policies / Procedures – Updated July 7, 2020
The Greater Tampa Bay Area Council is taking a layered mitigation approach so these guidelines must be followed. These procedures are subject to further restriction from local and state requirements. It is expected that all Scouting events follow Youth Protection Guidelines and adhere to the Guide to Safe Scouting.
Given the fluid nature of the situation, this web page located at http://www.tampbayscouting.org/covid-mitigation-procedures/ is the definitive source for all procedures for the Greater Tampa Bay Area Council and supersedes any printed version or information from other websites including event calendar entries and leader’s guides.
Camp and event entry requirements for everyone entering the camp:
Drivers dropping off participants while remaining in the vehicle are exempt, however they must wait until the participants are successfully screened before exiting the camp.
- Pre-event medical screening form that is signed within the last 24 hours.
- Temperature and SpO2 taken and recorded upon entry. Temperature must be below 100.4 degrees and SpO2 must be greater than or equal to 94%.
- Signed activity release for this event
- Completed BSA medical form (Parts A, B for less than 72 hours; A, B, C for over 72 hours).
- If a participant fails the pre-event medical screening, everyone in that vehicle will be turned away.
For this reason, travel by family to events is highly recommended.
- Pre-event medical screening must be done at the ranger-designated drop off area.
- These requirements are for EVERYONE entering camp – even parents just dropping off Scouts.
- Non-participants must remain in the vehicle while participants unload and are being screened.
- Participants agree to self-report any COVID-19 symptoms manifesting at the event or 14 days afterward to their unit leader.
Camp Entry Procedures
- The program director/unit leader will check in with the Ranger upon entering camp. No one may enter camp until the program director/unit leader checks in with the Ranger.
- The unit leader must be properly wearing a face mask when interacting with the Ranger and when checking in participants.
- The ranger will take the program director/unit leader temperature and SpO2
- The ranger will check out a thermometer and SpO2 sensor to the program director/unit leader and give them entrance screening sheets to complete for their group.
- The thermometers will be touch free
- For the SpO2 sensor, the finger must be disinfected with hand sanitizer and allowed to air dry before using the sensor.
- The program director/unit leader will be responsible securing the following from every member of their group upon entry into the camp parking lot, before they enter camp or their campsite:
- Recorded Temperature and SpO2 measurements
- Signed Pre-Event Medical Checklist
- Activity Release
- The program director/unit leader must make sure that all participants have a current BSA Medical Form with them at camp.
- The program director/unit leader will return the thermometer, SpO2 sensor, Activity Release and Pre-event medical screening forms to the ranger with 4 hours of check in.
- No one may enter camp until the program director/unit leader has met with the Ranger
- If a participant leaves camp and then enters again during the same event, they must have their temperature and SpO2 taken and recorded each time they enter camp.
Individual units are responsible for supplying their own face masks and hand sanitizer. They are also responsible for cleaning, sanitizing and disinfecting their camp site and bath house.
- Camp entry procedures must be followed for everyone
- Participants are to camp and cook as patrols or family units (groups of 10 or less) whenever possible
- Participants should sleep in individual tents or with family units
- For events over 3 days
- A daily temperature log is required.
- Visitors are discouraged.
- When possible, bath houses should be limited to one unit.
- Transportation should be done by family whenever possible.
- Dining Halls are currently closed for units.
- Non-restroom camp buildings are closed to units.
- Camp cabins, bunk houses and lodges are closed.
- All program areas except aquatics are closed to units.
Aquatics Area Guidelines
- Lifeguards / Adult Supervisors must properly wear a face mask while monitoring the area
- Face masks are not worn while swimming
- Pools and swimming areas are open based on local county occupancy
- Only one group or cohort may use an aquatics area at a time
- Boats/PFDs (Life Jackets)/Paddles may be only used by one group per day
- The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.