Download the documents required for everyone participating at a Greater Tampa Bay Area Council event or going to a Greater Tampa Bay Area Council camp.  The current version is dated September 15, 2020.

This Guidebook is general guidance concerning program resumption to all our units.  It is designed to provide Chartered Organizations and Unit Leaders with a planning framework.  The current version is dated August 27, 2020.

Camp and Event Policies / Procedures – Updated September 18, 2020

The Greater Tampa Bay Area Council is taking a layered mitigation approach so these guidelines must be followed.  These procedures are subject to further restriction from local and state requirements.  It is expected that all Scouting events follow Youth Protection Guidelines and adhere to the Guide to Safe Scouting.

Given the fluid nature of the situation, this web page located at http://www.tampbayscouting.org/covid-mitigation-procedures/ is the definitive source for all procedures for the Greater Tampa Bay Area Council and supersedes any printed version or information from other websites including event calendar entries and leader’s guides.

Note – Our camp properties are location in four different counties, so there may be procedure differences between camps due to local regulations. 

Wearing Masks

Individuals must properly wear masks (over mouth and nose) or a face shield when on camp properties and when participating in Council Events at any location.  Masks are required:

  • When entering the camp property of event.
  • Inside any building except when seated and eating at a social distance.
  • While entering and exiting any program area.
  • When interacting with individuals outside of their unit or assigned cohort.
  • When social distancing is not possible.

During outdoor activities where social distance is maintained, mask use is highly recommended.

Camp and event entry requirements for everyone entering the camp:

Drivers dropping off participants while remaining in the vehicle are exempt, however they must wait until the participants are successfully screened before exiting the camp.

  • Pre-event medical screening form that is signed within the last 24 hours.
  • Temperature and SpO2 taken and recorded upon entry.  Temperature must be below 100.4 degrees and SpO2 must be greater than or equal to 94%.
  • Signed activity release for this event
  • Completed BSA medical form (Parts A, B for less than 72 hours; A, B, C for over 72 hours).
  • If a participant fails the pre-event medical screening, everyone in that vehicle will be turned away.
    For this reason, travel by family to events is highly recommended.
  • Pre-event medical screening must be done at the ranger-designated drop off area.
  • These requirements are for EVERYONE entering camp – even parents just dropping off Scouts.
  • Non-participants must remain in the vehicle while participants unload and are being screened.
  • Participants agree to self-report any COVID-19 symptoms manifesting at the event or 14 days afterward to their unit leader.

Camp Entry Procedures

  • The program director/unit leader will check in with the Ranger upon entering camp.  No one may enter camp until the program director/unit leader checks in with the Ranger.
  • The unit leader must be properly wearing a face mask when interacting with the Ranger and when checking in participants.
  • The ranger will take the program director/unit leader temperature and SpO2
  • The ranger will check out a thermometer and SpO2 sensor to the program director/unit leader and give them entrance screening sheets to complete for their group.
    • The thermometers will be touch free
    • For the SpO2 sensor, the finger must be disinfected with hand sanitizer and allowed to air dry before using the sensor.
  • The program director/unit leader will be responsible securing the following from every member of their group upon entry into the camp parking lot, before they enter camp or their campsite:
    • Recorded Temperature and SpO2 measurements
    • Signed Pre-Event Medical Checklist
    • Activity Release
  • The program director/unit leader must make sure that all participants have a current BSA Medical Form with them at camp.
  • The program director/unit leader will return the thermometer, SpO2 sensor, Activity Release and Pre-event medical screening forms to the ranger with 4 hours of check in.
  • No one may enter camp until the program director/unit leader has met with the Ranger
  • If a participant leaves camp and then enters again during the same event, they must have their temperature and SpO2 taken and recorded each time they enter camp.

Unit Camping

Individual units are responsible for supplying their own face masks and hand sanitizer.  They are also responsible for cleaning, sanitizing and disinfecting their camp site and bath house.

  • Camp entry procedures must be followed for everyone
  • Participants are to camp and cook as patrols or family units (groups of 10 or less) whenever possible
  • Participants should sleep in individual tents or with family units
  • For events over 3 days
    • A daily temperature log is required.
    • Visitors are discouraged.
  • When possible, bath houses should be limited to one unit.
  • Transportation should be done by family whenever possible.
  • Dining Halls are currently closed for units.
  • Non-restroom camp buildings are closed to units.
  • Camp cabins, bunk houses and lodges are closed.
  • All program areas except aquatics are closed to units.

Aquatics Area Guidelines

  • Lifeguards / Adult Supervisors must properly wear a face mask while monitoring the area unless they are socially distant and wearing a mask will prohibit them from being heard by the participants.
  • Face masks are not worn while swimming
  • Pools and swimming areas are open based on local county occupancy
  • Only one group or cohort may use an aquatics area at a time
  • Boats/PFDs (Life Jackets)/Paddles may be only used by one group per day
  • The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.

Climbing Area Guidelines

  • Participants may remove masks while climbing or rappelling but must wear them while entering and exiting the climbing area and when social distancing is not possible.
  • Instructors must always be in masks unless they are socially distant and wearing a mask will prohibit them from being heard by the participants.
  • Participants must wash hands or use hand sanitizer as they enter and exit the program area.
  • Participants must use hand sanitizer before and after every time they use a climbing structure.
  • Each participant must have personal gloves.
  • The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.

Shooting Area Guidelines

  • Shooters may remove masks while shooting but must wear them while entering and exiting the shooting stations when social distancing is not possible.
  • Instructors must always be in masks unless they are socially distant and wearing a mask will prohibit them from being heard by the participants.
  • Participants must wash hands or use hand sanitizer as they enter and exit the program area.
  • The ranger will supply the disinfectant and instructions on how to sanitize the equipment. Unit leaders are responsible for disinfecting the equipment before and after their group.

Dining Hall Guidelines

  • Dining Halls will follow all Florida Department of Health Guidelines.
  • Tables must be arrange to allow for social distancing.
  • Masks must be worn in the dining halls except when seated and eating at a social distance.
  • No shared service utensils are allowed.
  • Dining Halls are closed to units until further notice.  District/Council use must be approved by the Director of Camping.

COVID Exposure Reporting

Parents and Scouters- If you have reason to believe you or your Scout is infected with COVID-19, please immediately complete this form and a member of the council staff will reach out to you.

Covid Exposure Reporting Form

Coping with COVID

A parent’s guide for navigating the challenges of COVID-19 for Scouting families.

Program Area Sanitization

COVID Sanitizing Protocols

Forms

GTBAC Participant Documents

BSA Health Forms

Have questions or feedback about this page? Last updated September 21, 2020

Please contact the page author with your feedback:

Jason Borton

Director of Camping and Scoutreach

Email | 813-624-9764