Camp

Unit Campsite Reservation Policies

Refunds and Credits

The Greater Tampa Bay Area Council does NOT offer refunds on camping reservations.

In the event we issue a credit, that credit is valid for future camp reservations.

Site Reservation

Please only book one site unless you are beyond the site capacity.

Site reservations may be moved within a camp based on size.

Units reserving more than one site may be combined into a single large site.

Reservation Blackout Windows

Reservations for camp sites must be made 2 weeks in advance.

Reservations for amenities and activity areas must be made 4 weeks in advance.

Payment and Changing Headcount

Payment for the estimated number of attendees is made at the time of booking.

The reservation headcount may be adjusted up to 2 weeks before the booking date.

Cancellations and No-Shows

Cancellations must be made 4 weeks in advance of booking date or they may incur a 50% cancellation fee (up to $200 max).

No shows/no calls may result in a 60% cancellation fee.

Weather related cancellations will result in a full credit being issued.

Reconciliation of camping reservations

Any unit seeking a reconciliation of camping reservations must be done within 2 weeks of the reservation date.

If families on your reservation cancel due to illness or family emergency, we will give a credit for their reservation in the system.  We do not credit for no-shows.

A Scout is Honest – if more people attend camp, please call the office to reconcile.

Any damage or cleaning fees will be assessed to your unit.

All bills will be paid online with the reservation system.  Invoices will be sent via email.

Unit Program Areas Reservation Policies 

All reservations for program areas: Shooting ranges, climbing or aquatics are for the facilities only.  Your unit must provide the appropriate volunteers with credentials to the camp master or ranger to be given access to the facilities.  The Greater Tampa Bay Area Council will not be able to provide individual units with staff for program areas.  We are moving our efforts to providing instruction for unit volunteers to empower the units to be able to open these facilities.  Having more trained volunteers will give your unit more freedom and will be beneficial to all of the Scouts in our area.

What If My Unit Doesn’t Have Leaders That Are Trained?

Choice 1 – Get Your Leaders Trained

Each of the program committees will be running training several times a year.

Check the Council Calendar at:  https://tampabayscouting.org/calendar for upcoming training.

For best results in the calendar, open filter and select training.  Then press apply filter.  The List view shows everything at once.

Choice 2 – Talk to Other Leaders at Roundtable and Collaborate

Every district has leaders who are trained in it.  Many times units can team up for a weekend day or volunteers from one unit will help another.  You can ask talk to your District Executive about volunteers in your district that can help.

Choice 3 – Attend One of the Council Activity Days

Each of the program committees (shooting sports, climbing and aquatics) will be scheduling days throughout the year to open the facilities.  You will be able to sign up for them as any other event.  This allows our volunteers to maximize their time and serve as many youth as possible while also giving your Scouting Families more choices in activities throughout the year.

Check the Council Calendar at:  https://tampabayscouting.org/calendar for upcoming events.