Short Term Camp Administrator Resource Page

This page is a resource for Short-Term Camp Administrators in the Greater Tampa Bay Area Council.  This page contains the links you need to complete and submit the assessments.

Before the event

Meet with the Program Director before the event

  • Meet at least 2 weeks prior to an event on a council property
  • Meet at least 4 weeks prior to an event not on council property

Review at least the following areas at this meeting:

  • Site assessment (if of council property)

Food Service Plan (if applicable)

  • Who is the kitchen lead and are they approved?
  • What is the menu and does it need to be approved by a dietician?
  • Who is ordering the food and how is it getting to the event?

Credentials of any volunteers running program areas

  • Program areas: shooting, aquatics, climbing
  • Anything additional

Overview of the program

  • Is it age appropriate?
  • Does it promote the Scouting Brand?

Safety

  • Review Check in/out process
  • How are medical forms handled?
  • When is the participant safety briefing?
  • Do they have a leader’s guide with the pertinent information?

Sign the NCAP Local Council Authorization and Assessment Declaration Form

If needed complete the NCAP Site Appraisal Form (this may require a trip to the site)

Submit the forms electronically with the form

Consider a site tour with the Program Director if at an off-council location

At the event

Assess the event

Use the Standards at a Glance for the assessment

  • If the standard is met – place an X beside it. Add notes as needed.
  • If a standard is not applicable – place an N/A beside it.
  • If a standard is a deviation – place a Dev beside it, add notes.
  • If a standard is noncompliant- place an NC beside it and circle the standard name, add notes.
  • If needed add additional notes on a separate page.

If something is unsafe

  • Have that area stop immediately
  • Find the Program Director and work out a safe resolution
  • If that becomes a challenge contact the staff advisor or the Director of Camping or Director of Field Service (contact info on this page)

When done, sign the NCAP Local Council Authorization and Assessment Declaration Form

After the Event

Submit the paperwork electronically with the form within 5 days of the event.

Links

BSA Short Term Camp Page

Council Emergency Procedures

Guide to Safe Scouting

Age Appropriate Guidelines For Scouting Activities

BSA Prohibited Activities

Before Camp

2025 Short Term Camp Director Pledge

2025 GTBAC Short Term NCAP Responses

NCAP Local Council Authorization and Assessment Declaration Form 

NCAP Site Appraisal Form

Health Officer Materials

GTBAC Health Lodge SOP

GTBAC Treatment Protocols

First Aid Log Sheets

Short Term Camp Health Officer Training

At Camp

Safety Moment – Friday at Short Term Camps

2025 National Camp Accreditation Standards

2025 Short-Term Camp Standards at a Glance (From National)

2025 Short-Term Camp Standards at a Glance (For GTBAC Camps)
This form is color coded with items marked that the Council assesses this should be annotated during the camp inspection and uploaded with the completed assessment form.

GTBAC Emergency Action Plans

Form Submission

GTBAC Form Submission Page

Contacts

Jason Borton – Director of Support Services
813-624-9764

Have questions or feedback about this page? Last updated April 21, 2025

Please contact the page author with your feedback:

Jason Borton

Director of Support Services

Email | 813-624-9764