COVID Mitigation Procedures

Camp and Event Policies / Procedures – Updated March 31, 2022

The Council COVID-19 Response Committee leadership met virtually on March 29, 2022 and considered the continuing impact of COVID on our local area. The Committee, after reviewing all available information, has decided to issue the following statement relative to the current situation.

1. Effective immediately the requirement for all participants in Council or District events to complete and sign the Council Pre-Event Medical Screening and Hold Harmless Agreement is rescinded.
2. The following Response Matrix has been created to drive the protocols and mitigation strategies to deploy when each threshold is met concerning the current and future pandemic situations.

Given the fluid nature of the situation, this web page located at http://www.tampbayscouting.org/covid-mitigation-procedures/ is the definitive source for all procedures for the Greater Tampa Bay Area Council and supersedes any printed version or information from other websites including event calendar entries and leader’s guides.

Note – Our camp properties are location in four different counties, so there may be procedure differences between camps due to local regulations. 

Council event attendees, including participants and staff, are required to comply with the Council’s current COVID protocols. Failure to do so will result in removal from Council properties and/or events and forfeiture of event registration fees.

COVID Participation Forms

The requirement for all participants in Council or District events to complete and sign the Council Pre-Event Medical Screening and Hold Harmless Agreement is rescinded. 

Appropriate BSA Annual Health and Medical Records (Health Forms) are still required as determined by the National Council.

Camp Entry Procedures

• The program director/unit leader will check in with the Ranger upon entering camp.  No one may enter camp until the program director/unit leader checks in with the Ranger.
• The program director/unit leader must make sure that all participants have a current BSA Medical Form with them at camp.
• No one may enter camp until the program director/unit leader has met with the Ranger
• If the unit is not entering camp as a single group, a representative of the unit is expected to wait at the camp entrance to check in the remainder of the unit.

Entry Procedures for Activities Utilizing a Building

• The building will not be opened until the program director/unit leader has arrived at camp.

Unit Camping

Individual units are responsible for cleaning, sanitizing and disinfecting their camp site and bath house.

• Units should plan on arriving at one time as a single group to the camps to facilitate the camp check in process.  If participants are arriving over time, a unit leader must remain at the camp entrance to check them in.
• Late arrivals will contact their unit leader to meet them at the camp entrance.
• Camp entry procedures must be followed for everyone

Aquatics Area Guidelines

• Pools and swimming areas are open based on local county occupancy.

Climbing Area Guidelines

• Participants must wash hands or use hand sanitizer as they enter and exit the program area.

Shooting Area Guidelines

• Participants must wash hands or use hand sanitizer as they enter and exit the program area.

Dining Hall Guidelines

• Dining Halls will follow all Florida Department of Health Guidelines.

Forms

COVID Exposure Form

BSA Health Forms